This position is for a part-time or full-time Administrative Assistant; to include all tasks associated with real estate closings, and as well as general law office operations, including client communication, document preparation, scheduling, filing, and office errands.

Pay will be based on experience. Must have reliable transportation. Must be able to pass a background check.

Responsibilities may include:

• Prepare, review, and organize closing documents for real estate transactions
• Coordinate with buyers, sellers, lenders, title companies, and attorneys to ensure all required documents are completed on time
• Track contract deadlines, closing dates, and required paperwork
• Maintain accurate transaction files and ensure documents are properly signed and filed
• Assist with gathering information needed for closings, including contracts, disclosures, and supporting documents
• Communicate with clients and vendors regarding closing requirements and status updates
• Answer phones, take messages, and direct calls appropriately
• Schedule and confirm appointments
• Perform copying, scanning, filing, and other general clerical tasks
• Handle confidential client, legal, and financial documents and information with discretion
• Help resolve document discrepancies or missing information before closing
• Ensure compliance with company procedures and real estate transaction requirements
• Run legal and administrative errands, including trips to banks, post office, judicial building and courthouse

Preferred qualifications:

• Proficient in Microsoft Office, Excel, and general office equipment
• Strong organizational and communication skills
• Ability to shuffle many duties on a daily basis
• Professional demeanor and dependable attendance
• Previous office or law office experience is a plus