Salary: $22.31 - $24.53/hour

Overtime: Nonexempt

Opening Date: 06/16/2025

Closing Date: Until Filled

 Under general supervision handles the purchasing of items/materials for inventory and non-inventory items for all departments of the City of Murray; Receives, codes and forwards all bills and invoices to the proper department for payment in a timely fashion.

ESSENTIAL DUTIES:

• Review and process manual and electronic purchase orders for material, equipment and services.
• Contacts companies to assure best price prior to ordering required materials and maintains accurate records of purchases made.
• Coordinates the purchasing of needed inventory and non-inventory items for all departments within the City and assures that all purchases are in line with the specifications set forth by the City of Murray, state and federal guidelines.
• Coordinate with accounts payable to collect and maintain vendor database.
• Ensure W9's are submitted to accounts payable as needed.
• Maintains working relationship with vendors, contractors, suppliers, sales personnel, city staff and elected officials and others.
• All aspects of the bidding process:   compiles statistical reports, responsible for any type of correspondence, develops and writes bid contract terms and conditions, responsible for scheduling formal meetings, conducts pre-bid conferences, makes recommendations on bids, participates in bidding activities and processes, prepares RFP, participates in bid opening and tabulating. Responsible for running necessary newspaper ads in a timely manner. 
• Monitors and verifies the delivery of equipment and supplies and expedites correction of purchasing orders. 
• Receives all bills and invoices for the divisions involved and assures accuracy in billing.
• Assists with the coding of vouchers and bills before submitting them to accounts payable. 
• Manages budget, forecast equipment and materials expenses, monitors for budget planning and controls expenditures.
• Prepares and maintains a variety of records and reports.
• Assist in the development and oversee the city web-bids application to ensure information is accurate and up-to-date.
• Attends various meetings with other departments and provides input for large purchasing options.
• Coordinates with development of departmental long-range capital expense plans.
• Monitors contracts and grant purchasing requirements to ensure compliance with specifications and conditions. 
• Studies market trends to remain abreast of changes in equipment, material and services.
• Establishes procedures for identifying and correcting waste, fraud and misuse of agency resources.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in Finance, Accounting, or Business Administration required. Driver’s License - required.
• Equivalent related work experience will be considered based on relevance to managerial accounting and procurement.
• Minimum 2 years’ experience procurement preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge

• General knowledge of materials, parts and supplies used by the departments involved.
• Knowledge of modern inventory practices, including inventory control techniques.
• Knowledge of the city's procurement policies and procedures.
• Knowledge of computer hardware and software programs.
• Working knowledge of the city's utility systems.
• Knowledge of accounting procedures for maintaining ledgers for orders placed, received and forwarded for payment.

Skills

• Skill in use of keyboards, computers and standard office equipment.
• Excellent communications skills required.
• Computer skills (Microsoft Office, databases)

Abilities

• Ability to prepare and maintain accurate records and reports.
• Ability to maintain accurate and up-to-date files.
• Ability to establish and maintain effective working relationship with vendors, division directors, fellow employees and the general public.
• Ability to learn the departmental processes and procurement needs for each department in the city.

ADDITIONAL REQUIREMENTS:

Instructions - Instructions are somewhat general.; many aspects of work are covered specifically, but must use some of own judgment.

Processes - Must occasionally consider different courses of action or deviate from standard operating procedures to get the job done.

Review of Work - Work is spot checked once completed.

Analytical Requirements - Problems require analysis based on precedent.

Physical Requirements - Work is performed in an office setting, normally at a desk or table, but does require walking, standing, stooping, squatting. Must have use of arms, hands with normal dexterity and be able to grip, grasp, type.  Must be able to see, hear, speak comprehend.  Must lift objects weighing less than 25 pounds as a job requirement.

Tools, Equipment, Vehicle Use - Normal office equipment; may be required to use equipment and tools assigned to divisions within the department when providing assistance.

Contacts - Frequent public and internal contacts requiring tact and diplomacy is a requirement of the job.

Confidential Information - Some use of confidential information.

Mental Effort - Moderate

Interruptions - Frequent/constant

Licensing Required - Must possess and maintain valid driver's license.

Overtime Provision - Non-exempt

The City of Murray is an Equal Opportunity Employer