Salary: $22.31 - $24.53/hour

Overtime: Nonexempt

Opening Date: 08/01/2025

Closing Date: Until Filled

Under general supervision handles the purchasing of items/materials for inventory and non-inventory items for all departments of the City of Murray; Receives, codes and forwards all bills and invoices to the proper department for payment in a timely fashion.

ESSENTIAL DUTIES:

• Review and process manual and electronic purchase orders for material, equipment and services.
• Contacts companies to assure best price prior to ordering required materials and maintains accurate records of purchases made.
• Coordinates the purchasing of needed inventory and non-inventory items for all departments within the City and assures that all purchases are in line with the specifications set forth by the City of Murray, state and federal guidelines.
• Coordinate with accounts payable to collect and maintain vendor database.
• Ensure W9's are submitted to accounts payable as needed.
• Maintains working relationship with vendors, contractors, suppliers, sales personnel, city staff and elected officials and others.
• All aspects of the bidding process: compiles statistical reports, responsible for any type of correspondence, develops and writes bid contract terms and conditions, responsible for scheduling formal meetings, conducts pre-bid conferences, makes recommendations on bids, participates in bidding activities and processes, prepares RFP, participates in bid opening and tabulating. Responsible for running necessary newspaper ads in a timely manner.
• Monitors and verifies the delivery of equipment and supplies and expedites correction of purchasing orders.
• Receives all bills and invoices for the divisions involved and assures accuracy in billing.
• Assists with the coding of vouchers and bills before submitting them to accounts payable.
• Manages budget, forecast equipment and materials expenses, monitors for budget planning and controls expenditures.
• Prepares and maintains a variety of records and reports.
• Assist in the development and oversee the city web-bids application to ensure information is accurate and up-to-date.
• Attends various meetings with other departments and provides input for large purchasing options.
• Coordinates with development of departmental long-range capital expense plans.
• Monitors contracts and grant purchasing requirements to ensure compliance with specifications and conditions.
• Studies market trends to remain abreast of changes in equipment, material and services.
• Establishes procedures for identifying and correcting waste, fraud and misuse of agency resources.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in Finance, Accounting, or Business Administration required. Driver’s License - required.
• Equivalent related work experience will be considered based on relevance to managerial accounting and procurement.
• Minimum 2 years’ experience procurement preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge

• General knowledge of materials, parts and supplies used by the departments involved.
• Knowledge of modern inventory practices, including inventory control techniques.
• Knowledge of the city's procurement policies and procedures.
• Knowledge of computer hardware and software programs.
• Working knowledge of the city's utility systems.
• Knowledge of accounting procedures for maintaining ledgers for orders placed, received and forwarded for payment.

Skills

• Skill in use of keyboards, computers and standard office equipment.
• Excellent communications skills required.
• Computer skills (Microsoft Office, databases)

Abilities

• Ability to prepare and maintain accurate records and reports.
• Ability to maintain accurate and up-to-date files.
• Ability to establish and maintain effective working relationship with vendors, division directors, fellow employees and the general public.
• Ability to learn the departmental processes and procurement needs for each department in the city.

ADDITIONAL REQUIREMENTS:

Instructions - Instructions are somewhat general.; many aspects of work are covered specifically, but must use some of own judgment.

Processes - Must occasionally consider different courses of action or deviate from standard operating procedures to get the job done.

Review of Work - Work is spot checked once completed.

Analytical Requirements - Problems require analysis based on precedent.

Physical Requirements - Work involves sitting at a desk or table; work is performed outdoors regardless of weather conditions, requiring intermittent standing, walking, stooping; must lift objects over 25lbs; must operate vehicle and equipment; exposed to machinery and its moving parts; required to be in high places, confined spaces, and using stairs and ladders; exposed to fumes, chemicals and toxic substances as a requirement of the job.

Tools, Equipment, Vehicle Use - Normal office equipment; may be required to use equipment and tools assigned to divisions within the department when providing assistance.

Contacts - Frequent public and internal contacts requiring tact and diplomacy is a requirement of the job.

Confidential Information - Some use of confidential information.

Mental Effort - Moderate

Interruptions - Frequent/constant

Licensing Required - Must possess and maintain valid driver's license.

Overtime Provision - Non-exempt

The City of Murray is an Equal Opportunity Employer